The Vendor Master file holds biographical information concerning those companies from whom you buy product to resell to customers, as well as any other companies or individuals that you need to pay for services rendered or to make payment to for any other reason. All items entered into the system must be assigned a valid Vendor ID. This allows you to produce sales reports and ordering reports detailing your sales performance based on items sold from any particular vendor.

All Sales Orders, Purchase Orders and A/P Bills must be linked with a valid Vendor ID.

Special Buttons & Keystrokes

[Sites]	Each vendor has a single Bill To address, which by default is the shipping address. However, every vendor can be also assigned an unlimited number of Alternate Shipping Addresses (SITES) which are accessed from the SITES button at the top of the Vendor Browse. Simple Accounting makes no internal distinction between a Ship To Address and a Ship From Address. Each is simply a location or Site. It is quite possible to order product from one vendor then ship it to another vendor for further processing order storage (bindery, imaging, etc.) which is why we prefer the term Site which simply means a place that products may be delivered to, shipped from, stored at, or used by.
[Contacts]	Each vendor may be linked to an unlimited number of contacts. Contacts entered here are automatically linked to the selected Vendor.
Purchase Orders	Opens the Purchase Order Browse and displays all P.O.s linked with the selected vendor.
[Bills]	View invoices for this vendor.
Products	Opens the Products Browse for all products that are assigned to the selected vendor ID.
[Item History]	View line item history from sales orders for this vendor, sorted by Product ID.
A/P History	View Accounts Payable Line Item History for this vendor.
G/L Audit Trail	View General Ledger Audit Trail line items linked to this vendor.
	This button brings up a menu which lets you perform the following functions: Labels & Envelopes For each selection you can either print the currently highlighted record, all records, or only tagged records. Label Formats include Rolodex, #10 Envelope, and 2½x3½” Shipping Label. The Label option also allows you to print labels for the Alternate Shipping Addresses assigned to each vendor. So for example, if you select Current from Print Options, you will print one label for every Alternate Shipping Address assigned to the currently selected vendor. Reports Aging Report Shipping Addresses (SITES) assigned to each vendor. Master List Totals: Which contains a summary of sales and purchases made from each vendor. Export You may also export the records in the selected browse tab to another type of data format using the Export] choice.
[Find]	Normally, you can search for a customer record by typing the first few characters of the customer name. the browse will automatically scroll to the nearest match as you type. If you don’t know the customer’s name, you can press the [Find] button and locate a record using the Query Window. In the Query Window you enter some field you do know about the customer, such as their phone number and the browse will immediately jump to the nearest match. If this is still not the right record, you can press the button again (notice that it has changed to [Find Again] and it will jump to the next match.
<Ctrl/Spacebar>	Tag or untag the record. You can then elect to print labels or envelopes for only tagged records.
<Mouse Right>	View Totals & Aging for this Vendor. Turns on or off the display of Non-Trade Vendors