Since checks and deposits are both entries into the Check Register, the procedures for voiding these transactions are similar.

VOIDING A CHECK

Checks may be voided in Simple Accounting in two ways:

1. Directly from the Check Register by pressing the [Void] button (or the <Del> key).
2.  From the A/P Bills Browse by pressing the [Void] button (or the <Del> key) while any Bill which was part of the check is selected.

If the check was for A/P Bills, then voiding the check re-opens the A/P Bills.

VOIDING A DEPOSIT

Deposits from Customer Payments may also be voided from the Check Register by pressing the [Void] button (or the <Del> key). This has the effect of unposting the selected Customer Payments and re-opening the invoices which were being credited. This would be done if you found that you had made an error in your Bank Deposit after posting.

You should never void a deposit while there are other unposted Customer Payments in the Payments & Credits Browse. This would mix the pre-existing Customer Payments in with the newly ‘unvoided’ Payments on the next deposit!

ENTERING VOIDED CHECKS THAT WILL NEVER BE USED

Sometimes it is necessary to enter a voided check that will never be used, perhaps because the check was damaged before it could be used.

1. Go to the Check Register and hit [Insert].
2. Type in the first Check Number that needs to be recorded as Void.
3. Enter VOID in the Payee field.
4. Enter 0.01 in the Payment field.
5. Enter a dummy G/L Allocation for 0.01 dollars. Pick any G/L account; since we’ll be voiding it nothing will post to the ledger.
6. Press [OK] to save.
7. Repeat steps #2 through #6 for each additional check in the sequence which needs to be voided.
8. Tag the records in the Check Register which need to be voided.
9. Press [Print] to print the dummy check(s).

   (After printing, the check will be marked as ‘Printed’.)

10. Now press the [Del] or [Void] keys to void the check which deletes any G/L posting.