To print an A/P Check, you must tag the Bills you wish to pay from the A/P Bills Browse. The following keystrokes can be used to speed this process along:
| [Ctrl+Space] | Tags an unpaid invoice for payment. When you mark an invoice for payment, you are prompted to enter the amount you wish to pay in the Balance To Pay field (the default being the entire amount due). The other available field is Purchase Discount that you can use to enter any discounts to be taken. The amount entered in the Balance To Pay field will be credited to your Cash account when the Check is posted, and any discount will be debited to your Purchases Discount account. |
| [Untag All] | Untag All Tagged Invoices. You can use this after voiding a check run to prevent accidentally re-printing voided checks with invoices still marked for payment.
It’s also a good practice to use this function before starting to tag invoices for payment to insure that no invoices are accidentally tagged. |
IMPORTANT NOTES ON TAGGING BILLS
You may enter partial payments, by simply entering only the amount to be paid when marking the invoice for check printing. You enter Purchase Discounts when selecting an invoice for payment. If you print a check for the full amount due, Simple Accounting creates a matching credit to your selected Checking Account. The Check Register treats the transaction as a straight cash sale and creates no Accounts Payable entry.
Payment Fields
| DISCOUNT | Enter any discounts taken on this invoice. |
| DISCOUNT ACCOUNT | Enter the general ledger account to which the purchase discount will be applied. This defaults to the PURCHASE DISCOUNT default account set in Setup Global Options. |
| AMOUNT TO PAY | Enter the amount paid. This does not have to equal the total of the invoice. If you pay less than the total, the remainder is posted to A/P as an open item. If you overpay, the overage is posted as an open debit to A/P that you can later offset with an open credit in Vendor Invoices. |
Last Revision: 11.6.2013
You tag records in