Fields
 EXPENSE ACCOUNT |
Any valid G/L account. The default may appear as follows:
The selected account should normally be an expense account, however it is up to you to determine the proper account. This allows you the flexibility to handle unusual circumstances, but it does require you to exercise caution. For example, the program will not prevent you from entering your Accounts Receivable Account as an entry, though that would clearly be incorrect. |
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| AMOUNT | Normally, enter a positive number for the amount of the expense. You may not enter a zero in this field, however you may enter a negative number to indicate a refund or credit memo. | ||||||||
| DESCRIPTION | If this line item was automatically posted from a Sales Order, the description here will be the description of the linked Sales Order Line Item. Otherwise, the description defaults to the description of the selected Expense Account in the Chart of Accounts. You may change this at will. | ||||||||
| DISCOUNTABLE? | Nomally, all items on a bill are subject to a discount according to the Terms ID of the bill. However, you can explicitly tell Simple Accounting make a line item not part of the calculations for a discount. This is useful for paying bills where you are charged by the vendor for certain services that are not normally discounted.
To disable discounts for the line item, simply uncheck the box. By default, Freight Expense entered in Sales Orders are not subject to discount in Simple Accounting. |
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| SALES ORDER LINE ITEM | If this vendor invoice was created from a sales order or vendor purchase order entry, then the line item description from that order will appear here. If you are adding or editing an invoice to update the profitability of a sales order, then you may select the appropriate line item from the drop-down list if you’ve entered the Sales Order ID in the header portion of this AP Bill.
TIP: When you save this transaction, the Sales Orders line items and totals will be updated with the Vendor Invoice information and to reflect the changes in costs if you have the option to Update Costs To Sales Order enabled in Setup A/P Options |
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| STOCK PO LINE ITEM | If this vendor invoice was created from a Vendor Purchase Order, or you have specified a Purchase Order number in the Header of this transaction, you can select from the line item description from that PO here.
TIP: When you save this transaction, the Purchase Order’s line items and totals will be updated with the Vendor Invoice information and to reflect the changes in costs if you have the option to Update Costs To PO enabled in Setup A/P Options |
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| TYPE | This set of radio buttons lets you choose which type of cost this dollar amount will post back to if it is linked to a Sales Order or a Purchase Order In other words, if you select Freight here, then any amount entered here will post back to the linked Sales Order line item or Vendor PO. This lets you control which part of the sales order the costs will post back to. Options include:
These options are disabled if the A/P bill is not linked to a sales order (meaning that you have not entered a SALES ORDER ID in the header of the A/P Bill or if you have not entered a PURCHASE ORDER in the header of the A/P Bill. |
