This screen lets you enter a new check register entry not associated with A/P Bills or Sales Orders. Typical entries might include:
- Transfers between Bank Accounts
- Payroll
- Entering owners contributions to capital
- Entering the starting balance of a new Bank Account Fields
CHECK NUMBER Enter any 15 digit number. This must be a unique number so you may not, for example, enter any existing check number printed from the A/P Bills Browse.
REFERENCE Enter any 15 character identifier of this transaction.
EMPLOYEE ID Indicates who is entering the transaction. Defaults to the logged in Employee ID.
PAYMENT DATE Enter the date this transaction occurred. This determines where in the Check Register browse the entry will occur.
PAYMENT Enter the amount of the disbursement from or deposit to the checking account. This must always be a positive number. Whether this number increases or decreases the balance is determined by the TRANSACTION TYPE as indicated below.
NAME/ADDRESS You must enter a name and address for each entry. For transfers, your company name and address is automatically entered for you from Global Setup.
NOTES Insert text here to describe this transaction in detail.
TRANSACTION TYPE Thisdrop-down-list determines whether the entry will increase or decrease the balance in your bank account and how the transaction will be posted to the general ledger. Red types decrease the balance, while green check types increase the balance.
| ATM | A | Automated withdrawals from your account |
| Transfers | T | Send money from the currently selected bank account to another bank account.Transfers are different from the other transaction types in that you do not enter G/L accounts to indicate disbursements. When you select the Transfer transaction type, the G/L Allocation Window disappears and is replaced by a drop downdrop-down-list where you select the destination bank account. The destination bank account may not be the same as the currently selected bank account. |
| Charge | G | Disbursements automatically debited to your bank account as the result of electronic funds transfers (EFT)s. |
| Checks | C | Entering any checks not made through either the Customer Payments Browse or as a result of a Customer Refund. |
| Credits | R | Entering automatic debits from payroll service. |
| Deposits | D | Entering any deposit not made through either the Customer Payments Browse or as a result of a Vendor Refund. |
There are two other types which are selected automatically when you use the Check Book Balancer to reconcile the selected bank account:
| Interest | I | Interest automatically credited to your bank account by your bank. |
| Service | S | Service charges automatically debited to your bank account by your bank. |
ALLOCATION This Browse Box is used to enter line items indicating the various G/L accounts to which the check will be posted. Each line item requires an AMOUNT and a valid G/L ACCOUNT.
You can enter a negative number in the AMOUNT field in order to accommodate more complicated entries.
Example: Payroll Entry
Your payroll service sends you your payroll checks along with a weekly report indicating the allocation of expenses. The amount withdrawn from your bank account was $10,000.
| Payroll Expense | $16,000 |
| Federal W/H Payable | $-1,500 |
| State W/H Payable | $-1,000 |
| Employee FICA Payable | $-1,300 |
| Employer FICA Payable | $-1,300 |
| Health Insurance Expense | $ -900 |
Your entries may be a bit different depending upon your state and other types of deductions you may need to make. The key thing to notice, however, is that many of the Allocations are negative, to indicate that they are Credits to the General Ledger accounts. The sum of all these Line Items, however, should match the total amount of the check you are recording.
