This browse lets you review any activity affecting your Bank Accounts that have been automatically posted from another screen or which you have made manually. You begin by selecting a bank account and a range of dates.
Simple Accounting automatically remembers the last bank account, and range of dates you used.
Special Browse Columns
There are a few columns which are especially important to understanding the check register:
| ! Tagged | If the record is tagged then you can print or re-print checks for tagged items (very useful if a check run fails due to a printer error.
Records are also tagged while you balance your check book in order to track which items have been cleared or not. |
| C | Cleared Indicates that the record has cleared the bank. |
| SRC | Source Module Identifies how the record got into the Check Register:
AP Checks printed from the Bills Browse AR Deposits generated from the Customer Payments and Credits Browse. CK Entries made directly into this Check Register |
| P Printed/Posted? | Has the document been printed or posted?
Y The check has been printed or posted and may not be edited (although it may be re- printed if it is a check.) N The check has not been printed. This only occurs for entries made directly into the Check Register. V The transaction has been Voided. |
| T Type of Transaction | Indicates the type of entry. |
Special Buttons & Keystrokes
| [Ctrl/Spacebar] | Tag or untag a record. |
| [Insert] | Create a new check register entry not associated with A/P or sales orders. Typical entries might include:
|
| [Change/View] | If the transaction was created in the check register then this button lets you edit the checkbook transaction.
If the transaction was generated in another module of SAFE EE, such as a customer payment or a check to a vendor from the A/P Bills browse, then this button brings up the source transaction from which the transaction was generated–either the customer payment or the vendor invoices. |
| [Del/Void] | Reverse an entry or delete it entirely. This allows you to void a check that has been printed or to cancel a deposit made from a customer payment that has already been posted. For A/P checks, all invoices paid on the check are re-opened and a new entry into the G/L Audit Trail is made to debit the cash account. For customer checks, all invoices are also re-opened and an entry is made into the G/L Audit Trail to credit the cash account for the amount of the deposit. |
| [Balance] | Reconcile the selected bank account using the procedure discussed below. A window appears to help you view the progress of your reconciliation, including how far you are out of balance. It also allows you to enter the bank statement balance, any service charges debited to your account, and any interest accrued.
Once you are in balance, you can then post any service charges or interest gained to the G/L as a transaction in the Audit Trail. From there you can delete the entry if an error has been made. The expense for this transaction is debited to the BANK SERVICE CHARGE ACCOUNT set up for each bank account under FILES|Banks and the same amount is credited to the selected bank account. The interest gained for this transaction is credited to the BANK INTEREST ACCOUNT set up for each bank account under FILES|Banks and the same amount is debited to the selected bank account. Both transactions are posted to the current G/L accounting period. |
| [Print] | Print a report showing activity in the check register, or re-print a selected Check whether generated in this browse or from the Bills Browse. For reports, select either:
Checks You can either print a check for the current item or for tagged records. |
| [Current Browse] | This prints all records in the current browse (The current bank account and range of dates.) |
| [Query] | Lets you build your own report using the Query Window to select a range of dates, vendors, customers, or even multiple bank accounts, all on the same report.
In either case, the report displays totals for tagged and untagged records, as well as a total for all printed records, to help you balance your check register. |
You tag records in