When you receive stock, a Vendor Invoice is automatically created. New vendor invoices are created for you according to the following rules:

• The INVOICE number is entered for you, along with your PURCHASE ORDER # and the JOB #.
• Only line items marked as INVENTORIED are entered for you into AP. One entry is made for each vendor invoice, using the costs entered with the line items.
• Freight is entered as a separate line item on the same vendor invoice.

Entries to inventory assets and accounts payable are posted to the G/L Audit Trail using the same rules as for all vendor Bills.

Ordering and receiving items on custom purchase orders does not update either the general ledger or accounts payable. In fact, after a custom purchase order is printed, all aspects of the order are handled automatically from the Sales Order. When you invoice the items to your customer that automatically closes the purchase order, creates a vendor invoice for the items in accounts payable and creates the appropriate entries for the purchase into the G/L Audit Trail.

New vendor invoices are created for you according to the following rules:

• The INVOICE number is copied from the purchase order, along with your PURCHASE ORDER # and the JOB #.
• Freight is entered as a separate line item on the same vendor invoice.

General Ledger entries are straightforward. Since none of the line items are INVENTORIED, a single credit to accounts payable is entered along with offsetting debits to the G/L Expense account defined for each product on the order.