In this screen you enter G/L transactions directly into the General Ledger Audit Trail.

Procedure

1. Open the Financial Reports Browse. and select the period in which to make your entries. The current period is selected by default.

2. Press the [G/L Post] button to view/edit transactions in the selected period.

You could begin directly from the Audit Trail on the G/L Main Menu, but using that method prevents you from working in any period except the current period.

3. Press the [Insert] button to add a new Line Item. Doing this assigns the line item a Transaction ID which is visible at the top right of the G/L Editing Window.

4. Fill out the necessary fields and press [OK].

5. Repeat steps #3-4 as needed to create a balanced transaction. Again, each line you enter shares the same transaction ID until you post them.

6. Open the main Audit Trail from the G/L Main Menu and select the blue Unposted tab. All the entries you have just made are here along with a total of debits and credits at the bottom of the browse box.

7. At this point, you may wish to print the Audit Trail Report from theis tab to get a report of all your entries before posting. If so, press the [Print] button.

8. If your entries are correct, press the [Post] button to make them permanent. Remember that until you post them, they may be edited or deleted. Once you have posted them, you would need to reverse the transaction in order to make any corrections.

If your entries will not post, it is probably because the total debits and credits do not match. In that case, simply edit the unposted entries until they balance, then press [Post] again.